How To Create and Manage Artwork Collections

Table Of Contents

• Why Create Collections?
• How to Create a Collection
• Using Collections Across ArtPlacer.
• Artwork Collections Within ArtPlacer Features
  • Presentations
  • Virtual Exhibitions
  • Widgets

Why Create Collections?

Creating Artwork Collections within ArtPlacer is a great way to stay organized and save time. Collections allow you to group artworks by theme, series, medium, or any category that makes sense for your workflow.

This makes it much easier to find, manage, and curate Artworks across different parts of the platform. Whether you’re building a Presentation or adding Artworks to Widgets, having organized collections helps you work faster and stay consistent.

How to Create a Collection

1. Go to the Artworks section in your account.
   
   
2. Enable the Bulk Actions toggle to select multiple Artworks, or simply click on the ones you want to include in your collection.
   
   

   ⚠️ Learn more about how to use Bulk Actions in this article.

   
   

3. Once you’ve selected your Artworks, click the Update Attributes button and choose Collection from the options.
   
   
   
   
   
   
4. Click Bulk Edit. A pop-up will appear for you to name your new collection.
   
   ⚠️Important: After typing your collection name, make sure to press Enter on your keyboard. This step is essential, you’ll know it’s correctly saved when the name appears in a red box.
   
   
5. Finally, click Apply to Selection > Continue.
   
   
   
   
   

Your new collection will now appear in the Collections panel on the left side of the Artworks section.

To view your collection, simply click its name, all the Artworks you added will be displayed. To go back to viewing all Artworks, deselect the collection.

Using Collections Across ArtPlacer.

Once created, your Artwork Collections are not only for organization, they also become a powerful tool across other ArtPlacer features. Collections let you filter, group, and display Artworks in specific ways, depending on what you’re creating.

Artwork Collections Within ArtPlacer Features.

Presentations

Within Presentations, Artwork Collections allow you to quickly import a curated group of Artworks instead of adding them individually. 
Whether you’re creating Artwork Labels, a Viewing Room, a Portfolio Presentation, or an Inventory Report, you’ll always have the option to select an existing collection rather than choosing Artworks one by one.

This feature significantly streamlines your curating process, helping you work faster and maintain consistency across your presentations.

Virtual Exhibitions

When curating a Virtual Exhibition, Artwork Collections help you organize and find your pieces more efficiently. Once you select a wall slot and click Add Artwork, your entire Artwork catalog will appear, with the Artworks already placed shown in gray.

In this view, you can filter your Artworks by collection, making it easier to locate specific pieces and maintain a consistent curatorial theme. This feature keeps your process smooth, efficient, and focused on creating a cohesive exhibition experience.

Widgets

When creating a Widget, you have the option to let visitors explore your entire ArtPlacer catalog directly through it. This means that instead of viewing just one Artwork, they can browse and drag multiple pieces into a space to see how each looks in context.

If you enable this feature within the Widget Generator, you’ll also be able to select which Artwork collections you want to display. 

This allows you to curate exactly what appears in your widget, showcasing only the Artworks that best represent your style or fit a specific project, rather than your full catalog.